Your data room is a distinctive due diligence tool that offers organisation, structure and a user-friendly interface to simplify and speed up the process. In M&As and tenders, capital raisings, as well with other corporate events many documents have to be viewed in order to make a decision. It can be time-consuming to go through all of this information, and it can lead to errors.
There are a variety of tools that can make the review process more efficient. One of the most beneficial features is a robust Q&A feature that lets you add questions, comments, and answers in real-time to every document in a data room. There is also a range of security options such as fence view, screen-locking and encryption. These options can help to prevent access to your data that is not authorized, and also reduce the risk that cyberattacks or breach could occur if sensitive information leaves your company’s firewall.
Granular permission settings you can try this out are another essential feature. They can be applied to roles, folders and documents. It is possible to limit the download or viewing of spreadsheets only to certain users and allow them to note notes.
If you need more advanced features, look for a provider that has customizable security features. iDeals for instance, allows you to add a customized watermark to documents and configure multiple permissions that include ‘view-only’ modes, fence views screen-blocking, remote wipe, as well as up to eight levels document access control. It also has built-in redaction and supports a number of languages.