In order to develop workflow processes, you must identify the various tasks that are involved in a process and how they interact with one the other. The goal is to streamline the process in order to reduce bottlenecks and finish work within the specified time frame. The input of stakeholders is crucial in the development of workflow processes, as it helps identify obstacles and helps to make the process more efficient.
Getting Started
Begin by brainstorming the steps that are required for the specific process you’re trying to automate. Ask your team to describe the current processes and the ways they think could be improved. Then, you can use those suggestions and structure your workflow by asking questions such as What tasks exactly need to be completed? Who is responsible for these duties? How long will it take to complete each task?
Once you have identified the tasks, choose who will be accountable and if there are any gaps that need to be cleared away. Draw a diagram that demonstrates the relationship between the tasks and their steps. You can use arrows for dependencies and diamond shapes to represent decision points.
It is essential to test the workflow once it’s been established to ensure that it runs smoothly. Make sure you provide all the information required particularly if you have any dependencies or unique cases. Finally, make sure to incorporate feedback from your team members when they utilize the workflow regularly to improve its practicality and efficiency.